In my last blog, “Could the Future of IT Self-Help Be 4th Generation Intelligent Self-Service? I wrote about getting lost in giant, one-size-fits-all IT self-service portals and the need for “intelligence” in our offerings. So, let me kick this blog off with a quick example of self-service that works. 

When I log onto Apple support I’m presented with the items that I own as these are very probably what I have questions about. This is exactly what I am talking about when I talk about “intelligent” self-service capabilities 

 

But all is not what it seems
  

While it might look intelligent, unfortunately when I select a product and go to perform a search it looks at the full knowledge base of articles. I got 144k+ results returned on the search for “upgrade” with the top suggestion being from 2006! Somehow it didn’t assume that I wanted to upgrade one of my three Apple products shown above.  

Okay,
so I could have narrowed the search down by extending the text in the search criteria but wouldn’t it be better if the system just “expected me to be searching for upgrades relative to one of my existing products and wanted help that is less than eleven years old?  

I was also offered the opportunity to chat or call, but in my case these capabilities didn’t seem to work. Thus, I was left drowning in self-help data and I gave up.  

Getting self-service right 

I’ll contrast my Apple experience with the support I get from GoDaddy. Here I’m actually encouraged to ring in and talk to someone. And I’d honestly say that this is some of the best technical customer service I’ve ever had. Not only do they get to the bottom of the issue, while you’re on the phone they also check over your account details/activity and proactively remove products that you may no longer be using.  

So, which service was better? I did have to wait a few minutes in a queue for GoDaddy, but the end result was a quick resolution. Versus no resolution with Apple. No contest, GoDaddy telephone support was a much better use of my time.  

Comparing support contact channels 

Interestingly, I came across some employee experience data from Happy Signals that seems to suggest that I’m not alone in my dissatisfaction with self-service portals (although this data relates to internal IT support). 

Do We Really Want and Need IT Self-Service


It shows
that the happiness score is by far the lowest with a self-service portal. This alone is worrying, but the second shocking statistic was the lost work time (across the different contact channels). Making a phone call is almost an hour quicker than attempting to use self-service and the good old walk in, although only 1% of activity, rates the most effective by a country mile. 

There are lots of questions to be asked about how this data was gathered, what the questions were, and who was filling in the forms but at a glance I could see that this is based on over 100k responses. 

How does this all stack up? 

Are we ignoring customer happiness and the time our users take to get an issue resolved in favor of saving IT time and money? Does this make financial sense to the business (as a whole)? Can this be improved with better self-service? Can it really be done and what would it cost? 

I’m intentionally leaving this blog open to comment as there’s a debate to be had, and I’m sure some great advice and opinions. I’ll attempt to gather all of these together and produce a paper/discussion document. If you’d like to contribute you’re most welcome to comment below.   

In the mean time I’ll leave you with a quote from Jonathan Munn that backs up the Happy Signals data: 

According to the Service Desk Institute (SDI), only 12% of organisations state that they’ve realized the expected benefits from their investment in self-service. A worryingly low figure given that SDI also states that over 80% of companies have already invested in some form of self-service technology. 

Previous articleHow Well Does IT Know the Business?
Next articleUsing “Code Smell” for Better Software Development
Over 30 years ago Martin joined Mitsubishi Electric’s Technical Services Group working on their Help Desk. He went on to manage the team and even created a basic service desk tool in DB2 before ‘real’ products were available. Since then he has been a product specialist, implementation consultant, trainer and project manager. He then moved into Account Management and Sales with Royal Blue/Touchpaper/LANDesk and worked on some of the largest, award winning, service desk software implementations in the UK. Nowadays Martin is the Events Director at it500 Ltd running events such as IT in the Park, plus other ITSM conferences in Scotland and can be found regularly blogging on LinkedIn. He also holds an MSc in IT and is in the process of writing a couple of books.
  • Dan Swallow

    Our current ITSM tool is clunky and useless. My vision when we replace the tool is to ensure that a phase 2 action is to launch a fully effective Self Service Portal. Whilst you have to be extremely careful of pitfalls like the apple situation, you do also have to appreciate that for an Internal IT Support desk, the improvements in process that intelligent Self-Service can drive and deliver is by far and away more effective than Phone Calls and Walk Ins. It also allows you to expand your support across more than just IT Services. My vision is to unify all support services. This will allow people to Request Software, Log an Absence with HR and claim their expenses all in one easy to use portal. Otherwise, they would have to make a Phone Call to IT (Average answer time and handle time is 4 minutes, with an up to 5 day SLA for software requests), Send an email to HR with no confirmation of receipt, and then fill in a form to print and post internally to finance, again with no real confirmation of receipt. The customer value from a smart self-service has to be the future, and in most successful IT Support configurations, has already been in place for the past 5 years.